ShuleSmart CBE
Collect fees on time and give parents answers without the queue.
ShuleSmart brings admissions, learner records, fees, assessment and parent communication into one system designed around Kenya's Competency Based Education.
Set-up & training included Your records imported
Support wherever you are
Made for: Primary and junior schools, academies, senior schools
Sound familiar?
What changes the day you switch to ShuleSmart CBE
Fee balances scattered across books and Excel
Every payment posts to the learner's account automatically
Parents queueing at the bursar's office for balances
Statements and fee reminders sent to parents by SMS
Report cards that eat up the whole closing week
Assessment entered once, report cards produced from it
Class lists and records rebuilt every term
One learner record from admission to completion
Everything included
What ShuleSmart CBE does for you
Learner admissions, records and class lists
Fee structures, invoices and M-Pesa fee collection
Fee statements and balances parents can understand
Competency-based assessment and report cards
SMS to parents: fee reminders, results, announcements
Staff records and roles for every office
Works on phones, tablets and computers
See ShuleSmart CBE working before you decide.
Book a free 30-minute demo. We walk you through it with examples from organisations like yours — no obligation, no pressure.
Pricing
Simple plans. Everything you need to start.
Order online and pay by card or M-Pesa. We start your set-up the moment payment arrives.
Set-up & configurationImport of your existing recordsTraining for your teamSupport across time zonesUpdates at no extra costDaily backups
Pay month by month, or for the whole year upfront. Hosting & domain are always yearly.
Basic
Up to 300 learners
KSh2,100/month
or KSh 25,000 paid yearly+ KSh 15,000 one-time set-up & training+ KSh 6,000/year hosting, SSL & domainFirst payment KSh 23,100 + VAT
KSh25,000/year
Save KSh 200 a yearequal to KSh 2,084 a month+ KSh 15,000 one-time set-up & training+ KSh 6,000/year hosting, SSL & domainFirst payment KSh 46,000 + VAT
- Admissions and learner records
- Fees and M-Pesa collection
- CBE report cards
- Parent SMS (units extra)
Recommended
Standard
Up to 800 learners
KSh3,750/month
or KSh 45,000 paid yearly+ KSh 20,000 one-time set-up & training+ KSh 6,000/year hosting, SSL & domainFirst payment KSh 29,750 + VAT
KSh45,000/year
equal to KSh 3,750 a month+ KSh 20,000 one-time set-up & training+ KSh 6,000/year hosting, SSL & domainFirst payment KSh 71,000 + VAT
- Everything in Basic
- Staff records and roles
- Fee reminders by SMS
- On-site training day
Premium
Unlimited learners
KSh6,700/month
or KSh 80,000 paid yearly+ KSh 30,000 one-time set-up & training+ KSh 6,000/year hosting, SSL & domainFirst payment KSh 42,700 + VAT
KSh80,000/year
Save KSh 400 a yearequal to KSh 6,667 a month+ KSh 30,000 one-time set-up & training+ KSh 6,000/year hosting, SSL & domainFirst payment KSh 116,000 + VAT
- Everything in Standard
- Multiple campuses
- Data migration from your old system
- Priority support
Prices in Kenya shillings, excluding 16% VAT for clients in Kenya. Need something different? Ask for a custom quote.
Zero risk
Switching is easier than you think
Changing systems feels risky. So we take the risk out of it.
Try before you commitA free demo, with your own data if you like, before you pay anything.
Set-up done for youWe configure the system, import your records and train your team.
No lock-in contractsMonthly or yearly plans. Stop before the next period and you are not billed again.
Prices shown upfrontYou see the full price and get an invoice before you pay a shilling.
Support that answers, worldwideA help desk with response times we commit to, and a portal to follow every request.
Your data stays yoursDaily backups, individual logins, and an export whenever you ask.
Questions
Frequently asked
How do I order?
Pick a plan, fill in your organisation's details and submit. You get an order number and an invoice by email straight away. Pay by M-Pesa and we start setting you up.
How do I pay?
In Kenya: by M-Pesa Paybill (your invoice number is the account), an M-Pesa prompt to your phone, or bank transfer. Anywhere else: by card or international bank transfer, in US dollars, euros, pounds or Kenya shillings. Payments are matched to your invoice automatically.
Do you work with clients outside Kenya?
Yes. We are based in Nairobi and serve clients around the world. Set-up, data migration and training are done online, support works across time zones, and you pay in US dollars, euros, pounds or shillings.
How long does set-up take?
Most set-ups are done within a few working days of payment, depending on how much data needs moving. We agree a date with you as soon as your order is paid.
Which currencies can we pay in?
US dollars, euros, British pounds and Kenya shillings. Choose your currency at the top of the website or when you order; your invoices and renewals stay in that currency.
Can you move our records from Excel or our old system?
Yes. Set-up includes importing your existing records — learners, products, members or clients — so you start with your own data, not an empty system.
Will you train our staff?
Yes. Every plan includes training for the people who will use the system — online wherever you are, or on site where we can reach you.
What happens if something goes wrong?
Raise a ticket on our client portal, email or call us. Every request gets a ticket number and a committed response time, and you can follow it online.
Is our data safe?
Each client is kept separate, access is by individual login with roles, and we back up daily. We handle personal data in line with Kenya's Data Protection Act, 2019, and the principles of the EU GDPR for clients in Europe. You can export your data at any time.
Get ShuleSmart CBE running this week.
Order online and pay by card or M-Pesa, or book a free demo and see it with your own data. Wherever you are, we do the set-up for you.